List of Committees in Best Engineering Colleges in Karnataka

Institutional Committees

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List of Committees

Our institution is supported by a wide array of committees that work collaboratively to ensure the effective governance, development, and implementation of various initiatives. Below is a comprehensive list of all our committees, each focusing on specific areas of importance

Academic Board

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PREAMBLE OF ACADEMIC BOARD:- The ACADEMIC BOARD is responsible for promoting, maintaining, and monitoring the academic standards within the Institution according to the Vision and Mission of the Institution. It will comprise of heads of various academic departments and few administrative units who directly and constructively contribute to successful development and implementation of various policies, activities, and regulations of the College in accordance with its Terms of Reference.

MANDATE OF ACADEMIC BOARD:- The mandate of the ACADEMIC BOARD is as follows.

To oversee and approve reports submitted by Deans on Academic Affairs, Research, and Student Activities.
To oversee and review matters pertaining to reports from various committees.
To review all college existing policies and guidelines and propose amendments and/or new policies subject to approval from governing council.
To review and take action on stakeholder feedback and students’ satisfaction survey.
To review and approve the staff and student profile.
To review and approve matters on teaching and learning, internship and placement related procedures and reports.
To approve Academic Calendar and Calander of Events.
To maintain high standards in teaching and learning practices by overseeing the academic quality assurance processes and implementation VVIET pedogogy.
To monitor student performance for improving progression and to enhance student support services.
To review admission standards and admission criteria for various undergraduate and postgraduate programs and communicate changes as may be required.
To implement an institutional agenda on commitment to student activities and community outreach services.
To monitor the curriculum enrichment activities and value added courses.
To establish and/or review procedures to implement college approved policies and strategic directions.
To consider actions on non-conformances that has been identified in core activities based on Academic Audit findings/ IQAC recommendations
To constitute sub-committees or working groups in accordance with the mandate and as deemed necessary.
To study and implement matters referred by the Governing council

MEMBERSHIP OF ACADEMIC BOARD:- ACADEMIC BOARD shall be formed by the resolution of the governing council. The ACADEMIC BOARD shall consist of:

Designation	Role
Principal	Chairperson
Vice Principal	Vice Chairperson
IQAC	Convener
Dean ECE-EEE	Member
Dean CS/IS/MCA	Member
Director R & D	Member
Head of IQAC	Member
Registrar	Member
Chief Librarian	Member
HoD , Dept. of Civil Engineering	Member
HoD , Dept. of Electronics & Communication Engineering	Member
HoD , Dept. of Electrical & Electronics Engineering	Member
HoD , Dept. of Computing and Engineering	Member
HoD , Dept. of Information Science and Engineering	Member
HoD , Dept. of MCA	Member
HoD , Dept. of MBA	Member
Head of Basic Science	Member
Head of Infrastructure	Member

RESPONSIBILITIES OF THE CHAIRPERSONS:- The Chairpersons of the ACADEMIC BOARD shall be responsible for:

Advising the Convenor in calling meetings, approving the agenda, presiding over the meetings, guiding the meeting according to the agenda and managing the discussions and action points. Calling extraordinary meetings whenever deemed necessary.

RESPONSIBILITIES OF THE VICE CHAIRPERSONS:- In the absence of the Chairperson, the Vice-Chairpersons of the ACADEMIC BOARD and its committees shall discharge the duties as Chairperson Pro Tempore

RESPONSIBILITIES OF THE CONVENORS:- The Conveners of the ACADEMIC BOARD shall be responsible for:

Setting the agenda and circulating it one week before the meeting, calling meetings according to the Terms of Reference and in consultation with the Chairperson.
Ensuring appropriate arrangements for the meetings, keeping the record of the proceedings, and furnishing the minutes of such proceedings to all members.
Ensuring safe custody of the minutes of meetings and other important documents.
Following up on implementation of the decisions taken.
Preparing and presenting actions taken report on the decisions taken.
Undertaking such other tasks as may be assigned by the Chairperson from time to time.

FREQUENCY OF MEETINGS:- There shall usually be a minimum of 3 meetings of the ACADEMIC BOARD in every academic year. Extra ordinary meetings as deemed necessary shall be called and such meetings shall be called by the Chairperson. The Deans meetings will be conducted two weeks prior to the ACADEMIC BOARD meeting and the decisions from those will be presented in the ACADEMIC BOARD meetings.

AGENDA AND MINUTES:-

Meetings shall be called at least one week before the date of the meeting with specific agenda.
After the meeting, approved Action Points shall be prepared and circulated within five working days after the meeting.
Minutes of the meeting shall be prepared and circulated within one week.
Members may point out any errata in the minutes within three working days after the minutes have been circulated.
The last modified and approved minutes shall be circulated to all members within 10 working days after the meeting.

AMENDMENTS:- The Terms of Reference of ACADEMIC BOARD shall be amended as required by resolution of the Governing Council.

Anti Ragging Committee

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Objectives:

In view of the directions of the Hon’ble Supreme Court in SLP No. 24295 of 2006 dated 16-05-2007 and in Civil Appeal number 887 of 2009, dated 08-05-2009 to prohibit, prevent and eliminate the scourge of ragging including any conduct by any student or students.
Any disorderly conduct whether by words spoken or written or by an act which has the effect of teasing, treating, or handling with rudeness a fresher or a junior student.
Indulging in a rowdy or undisciplined activities which causes or is likely to cause annoyance, hardship, or psychological harm or to raise fear or apprehension thereof in a fresher or a junior student.
Asking the students to do any act or perform something which such student will not o in the ordinary course and which has the effect of causing or generating a sense of shame or embarrassment so as to adversely affect the physique or Psyche of a fresher or a junior student.
No. Ragging, in any form, is a reprehensible act of does no good to anyone. Every act of ragging, major or minor, is beyond the limits of decency, morality and humanity. Civilized societies across the world are doing away with this nefarious practice. Some states in India have done the same.
Earlier, public opinion against ragging was not as strong as it is now. It was not clearly defined what ragging is. Earlier, the concern was limited to violent form of ragging and other forms were considered tolerable, even desirable. This is not the case now.
No act of ragging, major or minor, shall go unnoticed. No ragger, male or female, student, or non-student, shall go unpunished. No institution that fails to take action against ragging shall be allowed to operate.
By exercise of the disciplinary authority of the teachers over the students and of the management of the institutions over the teachers and students. No effort should be made to minimize the number of reported cases. Reporting is to be encouraged through all available means.
Anti-ragging movement should be initiated by the institutions right from the time of advertisement for admissions. The prospectus, the form for admission and /or any other literature issued to the aspirants for admission must clearly mention that ragging is banned in the institution and anyone indulging in ragging is likely to received deterrent punishment.
To prohibit, prevent and eliminate the scourge of ragging including any Conduct by any student or students and thereby, to provide a healthy environment for the overall development of the student personally and professionally.

Monitoring Mechanism: It shall be the duty of the Anti-Ragging Committee to ensure compliance with the provisions of these Regulations as well as the provisions of any law for the time being in force concerning ragging; and to monitor and oversee the performance of the Anti- Ragging Squad in prevention of ragging in the institution.

Anti-Ragging Squad: It shall be the duty of the Anti-Ragging Squad to be called upon to make surprise raids on hostels, and other places vulnerable to incidents and having the potential for ragging and shall be empowered to inspect such places.

It shall also be the duty of the Anti-Ragging Squad to conduct an on-the-spot inquiry into any incidents of ragging referred to it by the Head of the institution or any member of the faculty or any member of the staff or any student or any parent or guardian or any employee of a service provider or by any other person, as the case may be; and the inquiry report along with recommendations shall be submitted to the Anti-Ragging Committee for action. Provided that the Anti-Ragging Squad shall conduct such inquiry observing a fair and transparent procedure and the principles of natural justice and after giving adequate opportunity to the student or students accused of ragging and other witnesses to place before it the facts, documents, and views concerning the incidents of ragging, and considerations such other relevant information as may be required.

Anti-Ragging Committee :

Sl. No.	Name of the Faculty/Person	Designation	Nominated as	Contact No.
1	Dr. Bindu A Thomas	Principal	Chairman	9341888801
2	Mr. Radha Krishna	Warden Boy's Hostel	Member	8762773488
3	Ms. Divya	Warden Women's Hostel	Member	9108957297
4	Dr. Archana B	Associate Professor	Member	7337662574
5	Mrs. Lalitha N	Assistant Professor	Member	9945351763
6	Dr. Naveed Anjum	Assistant Professor	Member	9535322739
7	Mr. Praveen Kumar S	SVYM (NGO), Mysuru	Member	9591945162
8	Alanahalli Police Station	Sub Inspector	Member	0821 2418311
9	Mr. Stalin Shillington	Non-teaching staff	Member	9916337433
10	Dr. K Thippeswamy	Professor, Department of CSE, VTU Regional Center, Mysuru	Member	9448500224
11	Mrs. Chythra P	Assistant Professor, Department of Commerce, Jaglur Government College, Davangere	Member	9481690891
12	Mr. Karthik E M	7th Sem Student	Student Convener	7975589992
13	Mr. Tarun M D	7th Sem Student	Member	7204029035
14	Mr. Yashwanth T R	3rd Sem Student	Member	7483420184
15	Ms. Prapthi V	3rd Sem Student	Member	8147281594

Anti- Ragging Squad:

Sl. No.	Name of the Faculty	Designation	Nominated as	Contact No.
1	Dr. Bindu A Thomas	Principal	Chairman	9341888801
2	Mr. Adarsh S	Assistant Professor	Member	9538438191
3	Mr. S S Chikkadevegowda	Associate Professor	Member	9449838082
4	Prof. Manjunatha B	Assistant Professor	Member	9901710058
5	Prof. Sowmya G	Assistant Professor	Member	9845454146
6	Prof. Ashwini M P	Assistant Professor	Member	9740239429
7	Prof. Vasu V E	Assistant Professor	Member	9844568091
8	Prof. Jaganath	Assistant Professor	Member	8123482004

Grievance Redressal Committee

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Purpose: “A Students Grievance Redressal Cell shall cater to the problems and grievances reported by the students of our institution in various sectors like Infrastructure, Academics, facilities,
physical or mental harassment, Student conduct, Faculty or Staff Conduct etc. Also to Uphold the dignity of the Institution by ensuring a strife free atmosphere in the Institute through
promoting cordial student-student relationship and student – teacher relationship.”

Roles and Responsibilities:

To support those students who have been deprived of the services for which he/she is entitled.
To make teaching and supporting staff responsive, accountable, courteous in dealing with the students.
To ensure effective solution to the student grievances with an impartial and fair approach.
Encouraging the students to express their grievance/problems freely and frankly without any fear of being victimised.
Advising the students to respect the right of dignity of one another and show restraint and patience whenever any occasion arises.
Advising all staff to be affectionate to the students and not behave in a vindictive manner towards any of them for any reason.

Structure: The Student Grievance Redressal Cell (SGRC) committee members are;

Sl no	Name	Department	Nominated as
1	Dr. Bindu A Thomas T	Principal in charge	Chairman
2	Dr. Arun Nagarle	Vice Principal	Co Chairman
3	Dr. Chidan Kumar C S	Registrar	Member
4	Dr. Suma	HoD ECE	Member
5	Prof. Dharshan		Member
6	NGO		Member
7	Student council		Member

The SGRC committee members shall invite the following as per requirement

Head of concerned department
Class advisor of concerned department
Student Secretaries/Representative (General/Academic-Affairs/Hostel Affairs) to have more transparency in procedures followed.
Estate Manager / Finance Manager (If any Administrative Grievances)
Warden / Deputy Warden (If any Hostel Related Grievances)

For more information or to report a grievance, visit: Your Voice Matters – SGRC Portal

College Internal Complaint Committee

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About Women Cell: Pursuant to the directive of “The sexual harassment of women at workplace (prevention, prohibition and redressal )Act, 2013, notified by the Ministry of Law and justice, and the judgement passed by the Hon’ble Supreme Court of India in writ Petition (Criminal) No.666-70 of 1992, accordingly the Anti Sexual Harassment Committee (ASHC) / Women’s Cell was established in the year 2005 under the aegis of Visvesvaraya Technological University, Belagavi to uphold the dignity of women at workplace with an aim to prevent sexual harassment, promote well being of all the female students and staff members and create a gender sensitized community within the campus. Subsequently the ASHC was revised in 2014 and 2016 and renamed as Internal Complaints Committee (ICC). Development of Women Cell is meant to help to achieve UN sustainable Development Goal of Promoting Equality and Empowerment of Women. Gender Equality, Empowerment of women and addressing diverse needs of women requires enabling communities, enabling policies and enabling programmes of the government.

VISION:- To empower women in leading a dignified life and also for work-life balance in a sustainable manner.

MISSION:- To create and foster a congenial environment for women employees and students, free from violence, harassment and discrimination as well as empower them in leading a dignified and happy life.

OBJECTIVES

To ensure gender equality in VTU UG/PG Centers, affiliated, and constituent colleges in all respects.
To take all proactive measures that guarantee safety, security and well being of women in campus.
To mentor young students with role models to help them excel in their careers.
To help the women employees to achieve their goals by using their full potential.
To conduct outreach programmes for socio-economic development of women.
To provide day care facility centers for the children of employees, research scholars and students of the University.

Functions and Responsibilities of the “Women Cell” (CICC):- With the enactment of the Sexual Harassment of Women at Workplace (Prevention prohibition and Redressal) act 2013, VVIET has taken various steps and measures as stipulated in the Act to provide for safe working environment and also to promote gender sensitization on the campus. In order to institutionalize such steps and measures, the Women’s Cell is henceforth entrusted with following functions and responsibilities:

To sensitize the community at large towards gender related issues and to take such measures as would be necessary to create gender sensitivity on the campus;
To conduct orientation programs for new students and employees;
To suggest measures for providing a safe working environment for women on the campus and to recommend actions to be taken by the institute from time to time in order to deter the commission of any acts of sexual harassment or gender discrimination in any form;
To organize workshops and awareness programmes at regular intervals for sensitizing students and staff members of the institute with the provisions of the Sexual Harassment of Women at Workplace (Prevention prohibition and Redressal) act 2013;
To offer advice on available courses of action to an aggrieved women on campus if she approaches the Women Cell.
To perform such other functions on behalf of the institute as may be assigned to it by the Principal

The Women’s cell shall meet as frequently as it may deem appropriate, but it shall mandatorily meet at least once in every six months. Before completion of the tenure, the Women’s Cell shall submit a terminal report to the Principal dwelling upon the important initiatives made/recommended by them. Inquiries into specific complaints shall continue to be in the exclusive domain of the Internal Complaint Committee constituted by the institute under the provisions of the aforementioned Act.

CICC Members of 2024-25

Sl. No.	Name	Position in CICC	Gender	Dept
1	Dr Sheila H	Chair Person	F	EEE
2	Dr Sudamani	Member Convener	F	CSE
3	Prof Nagashree	Member	F	ECE
5	Mr Stalin Shillington	Member	M	ME
6	Mrs. Sheela R	Member	F	EEE
7	Ms. Anusha	Student member	F	ISE
8	Ms. Devika C S	Student member	F	EEE
9	Ms. Harshitha P	Student member	F	ECE
10	Ms. Swetha Chauhan	Student member	F	CSE
11	Mr. Shankar Prasad K	NGO member	M	Dhan Foundation

SC-ST Committee

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Purpose: To oversees the effective implementation of policies and programmes for the disadvantaged groups and to act as source of strength by providing financial assistance in order to achieve equality and social justice.

Objectives:

To implement the reservation policy for SCs/STs and OBCs in the University.
To guide the SC/ST & OBC students of the Institute, to optimally utilize the benefits of the schemes offered by the State Government, Government of India (GOI) and UGC.

Functions of SC/ST & OBC CELL:

To circulate State Government and University Grants Commission’s decision and to collect regularly, on an annual basis, information regarding course-wise admissions to candidates belonging to the Scheduled Castes/Scheduled Tribes and OBC in the Universities and Affiliated Colleges for different courses, in forms prescribed by a stipulated date and to take follow up action, where required.
To circulate State Government and University Grants Commission’s decisions and to collect information in respect of appointment, promotion, training of these communities in teaching and non-teaching posts in the Universities and Affiliated Colleges, in suitable forms by a stipulated date and take follow up action where required.
To collect reports and information regarding the State Government and University Grants Commissions orders on the various aspects of education, training and employment of Scheduled Castes/Scheduled Tribes and OBC candidates, for evolving new policies or modifying existing policy by the State Government and University Grants Commission.
To analyze the information collected above and prepare reports and digests for onward transmission to the Ministry of Human Resource Development/University Grants Commission and such other authorities as may be required.
To deal with representations received from Scheduled Castes/Scheduled Tribes and OBC candidates regarding their admission, recruitment, promotion and other similar matters in Universities/Affiliated Colleges.
To monitor the working of the remedial coaching scheme, if approved in the affiliated colleges and university.
To function as a Grievances Redressal Cell for the Grievances of SC/ST & OBC students and employees of the University and render them necessary help in solving their academic as well as administrative Problems.
To inspect the affiliated colleges of the university for furnishing the statistical information and implementation of the rule of reservation for SC/ST & OBC students admitted in various UG & PG Courses, appointment to the Teaching and Nonteaching posts and any other facilities providing to SC/STs & OBCs in the Colleges.

From the academic year 2022-23 the Advisory Committee has been formed for SC/ST & OBC Cell and by the directions of the Hon’ble Principal, the following members have been nominated as a member of the said committee.

Name	Description
Dr.Bindhu A Thamos	Principal
Prof. Lalitha N	Member
Prof. Arjun joshi	Member secretary
Prof.Anusha	Member
Prof. Deepu	Member

SOP of SC/ST/OBC Cell:-

The reservation policy of the Government pertaining to the admission of students in Higher Education Institutions in Karnataka is strictly followed during the admission of the undergraduate students.
After the admission the cell gets the data regarding the number of students coming from the ST/SC/OBC quota from the college office.
The college makes sure that all the SC/SC/OBC students are well aware of the various scholarships and benefits of the Government schemes like SC/ST Scholarship, OBC Scholarship etc.
The SC/ST/OBC Cell of the college makes sure that the students can avail the scholarships without any problems. After the students submit their applications the concerned nonteaching staff looks after the matter and addresses all the issues regarding the same.
The college strives to create an atmosphere where no student from the backward classes is bullied or harassed. If any instance of harassment is found or reported, the SC/ST/OBC Cell takes necessary action with the help of the anti-ragging cell of the college.
Those who are unable to get their SC/ST/OBC Certificates, the cell co-operates with them to complete the due procedure to receive their certificates.
The cell also works towards the awareness of the students about the various career options, guidance facilities and provides the students with the relevant information pertaining to higher education, competitive exams for various govt. jobs etc.

Alumni Committee

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Stay Connected, Stay Inspired: Visit our Alumni Network Portal at: Alumni Portal

Students Welfare Committee

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NIL

Sports Committee

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Introduction:- Sport includes all forms of competitive physical activity or games which, through casual or organized participation, aim to use, maintain or improve physical ability and skills while providing enjoyment to participants, and in some cases, entertainment for spectators. Hundreds of sports exist, from those between single contestants, through to those with hundreds of simultaneous participants, either in teams or competing as individuals. In certain sports such as racing, many contestants may compete, simultaneously or consecutively, with one winner; in others, the contest (a match) is between two sides, each attempting to exceed the other. Some sports allow a “tie” or “draw”, in which there is no single winner; others provide tie-breaking methods to ensure one winner and one loser. A number of contests may be arranged in a tournament producing a champion. Many sports leagues make an annual champion by arranging games in a regular sports season, followed in some cases by playoffs.

Sport is generally recognized as system of activities which are based in physical athleticism or physical dexterity, with the largest major competitions such as the Olympic Games admitting only sports meeting this definition, and other organizations such as the Council of Europe using definitions precluding activities without a physical element from classification as sports. However, a number of competitive, but non-physical, activities claim recognition as mind sports. The International Olympic Committee (through ARISF) recognizes both chess and bridge as bona fide sports, and Sport Accord, the international sports federation association, recognizes five non-physical sports: bridge, chess, draughts (checkers), and limits the number of mind games which can be admitted as sports.

Sport is usually governed by a set of rules or customs, which serve to ensure fair competition, and allow consistent adjudication of the winner. Winning can be determined by physical events such as scoring goals or crossing a line first. It can also be determined by judges who are scoring elements of the sporting performance, including objective or subjective measures such as technical performance or artistic impression.

Records of performance are often kept, and for popular sports, this information may be widely announced or reported in sport news. Sport is also a major source of entertainment for non-participants, with spectator sport drawing large crowds to sport venues, and reaching wider audiences through broadcasting. Sport betting is in some cases severely regulated, and in some cases is central to the sport.

Vision:- To promote “Sports for ALL” and be the state of art facility center to the students and staff for sound physical and psychological health.

Mission:-

To create state of art Infrastructure for Sports and Games.
To motivate the Students and Staff for active participation in sports and games for the overall personality development.
To build a comprehensive program that enhances student learning, team building, leadership qualities and wellness.

Purpose:-The Purpose of organized physical education, sports and games activities is to create an environment that stimulates selected movement experiences resulting in desirable responses that contribute to the optimal development of the individual’s potentialities in all the phases of life.

In this direction, to organize and conduct various activities, Sports and Games Committee is formed with the following objectives:

Objectives:-

To help students to achieve a health-enhancing life of physical activity.
To help students to understand and respect individual differences among people in physical settings.
To provide for a safe physical environment.
To provide students with a variety of activities that will enhance life – long learning and participation.
To develop superior individual / team skills and prowess.
To promote physical excellence.

Sports committee members:-

Sl. No	Name	Department & Designation	Role	Contact Number
1	Dr Adarsh S	Assistant Professor (CE)	Coordinator	9538438191
2	Dr Chidan Kumar C S	Registrar	Member Secretary	9980200463
3	Mr Nafees Ulla Shariff	Assistant Professor (Maths)	Member	9740926400
4	Mr Darshan	Assistant Professor (EEE)	Member	9902954037
5	Mr Dhananjaya Kumar	Assistant Professor (ISE)	Member	7411259907
6	Mr Manjunath	Professor (CSE)	Member	8105469666
7	Ms Komala Kumari	Assistant Professor (ECE)	Member	9164628278
8	Mr Paveen Kumar	Assistant Professor (MBA)	Member	7406294114

Roles and responsibility of the committee:-

To assist and encourage the students to participate actively in organizing and conducting various sports and games both indoor and outdoor in the college during free sessions and after college hours for all students of engineering streams.
To organize inter-class & inter – class sports and games competitions at the college level to identity talents in various sports and games both indoor and outdoor to build astrong college level teams to participate at the State Level and National Level competitions.
To encourage the students to actively participate in various sports and games competitions conducted by other colleges.
To organize college level sports and games competitions both for students and staff as part of the college annual day celebrations.
To organize annual region/state/national level inter colligate sports and games competitions in the college to promote “Unity in Diversity”.
To maintain records of sports and games events attended by students within the college, within the university and outside at the region/state /national level and their achievements/ awards.

Sports Facilities Available in Campus:- Sports play a pivotal role in shaping one’s personality and maintaining good health. We have specially developed a sports environment that matches international standards and gives a truly global experience to all our students. All of which is provided to them on the campus.

There are multiple sport facilities to keep our students engaged and physically fit.

List of sports, games and other extracurricular facilities available to students in campus.

Outdoor Games:-

Sl No	Infrastructure	No. of Grounds/Courts
1	Cricket Ground (KSCA Standard) (Multi Use )	1
2	Football ( Multi Use)	1
3	Soft Ball (Multi Use)	1
4	Kabaddi	2
5	Volley Ball	2
6	Throw Ball	2
7	Ball badminton	1
8	Hand Ball (Multi Use)	1
9	Mini Soccer (Multi Use)	1
10	200 Mtrs Athletic Clay Track & Field (Multi Use)	1
11	Tennis (Clay Court)	1
12	Basket Ball (Cement Concrete Court)	1
13	Jogging / Walking Path (Around 3km)	1
14	Hockey (Multi Use)	1
15	Kho-Kho	1

Indoor Games:-

Sl No	Infrastructure	No. of Grounds/Courts
1	Chess (80 Players sittings Hall) (Multi Use)	1
2	Table Tennis 3 Board Fix (Multi Use)	1
3	Carom 10 Board (Multi Use)	1
4	Yoga hall (50 Students) (Multi Use)	1
5	Aerobics/ Zumba ( 50 Students) (Multi Use)	1

Library Committee

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Background: The Library Committee is a pivotal group within an organization or institution responsible for overseeing the development and management of library resources and services. Composed of librarians, administrators, and sometimes community representatives, the committee’s primary role involves setting strategic direction, ensuring the library’s alignment with institutional goals, and addressing the needs of its users. They manage budget allocations, curate collections, and develop policies for the acquisition and preservation of materials. The committee also plays a crucial role in fostering partnerships, promoting literacy, and supporting educational initiatives. By evaluating library programs and services, they ensure the library remains a dynamic and relevant resource for its community. Their work involves regular assessment of user satisfaction and adapting to technological advancements to enhance the library’s effectiveness and accessibility.

Objectives

Enhance Collections: Develop and curate diverse and relevant library collections to meet the needs of users.
Strategic Planning: Establish and update long-term goals and priorities for library services and operations.
Budget Oversight: Manage and allocate financial resources effectively to support library programs and acquisitions.
Service Improvement: Evaluate and improve library services and user experience through feedback and performance assessments.
Technology Integration: Implement and adapt to new technologies to improve library access and functionality.
Community Engagement: Foster partnerships and outreach initiatives to increase library involvement and support within the community.
Policy Development: Create and review policies to ensure the library’s practices are current, ethical, and aligned with institutional goals.

Roles & Responsibilities:- The Library Committee plays a crucial role in guiding the strategic direction and operational management of a library. Its members, typically including librarians, administrative staff, and sometimes community representatives, are entrusted with a range of responsibilities designed to ensure the library effectively serves its users and aligns with institutional goals.

Strategic Planning and Direction: One of the primary roles of the Library Committee is to set the strategic vision and long-term goals for the library. This involves developing a comprehensive strategic plan that outlines priorities, objectives, and initiatives. The committee must continuously assess the library’s alignment with broader institutional or organizational goals and adapt the plan as necessary. This includes identifying emerging trends, evaluating the impact of new technologies, and responding to shifts in user needs and expectations.

Budget Management: The committee oversees the library’s budget, ensuring financial resources are allocated efficiently and effectively. This includes reviewing and approving budget proposals, monitoring expenditures, and making recommendations for adjustments based on the library’s needs and priorities. Members must balance various funding requirements, including acquisitions, staffing, technology investments, and facility maintenance. Transparent financial management is crucial for sustaining library operations and supporting its mission.

Collection Development and Management: A key responsibility of the committee is to guide the development and management of the library’s collections. This involves setting policies for acquisitions, reviewing and selecting new materials, and making decisions about deaccessioning outdated or less relevant items. The committee should ensure the collection is diverse, inclusive, and reflective of the community’s needs. This may also include overseeing special collections, archives, or digital resources.

Policy and Procedure Development: The committee is responsible for establishing and reviewing library policies and procedures. This includes developing guidelines for resource use, circulation policies, and access rules. Policies must be updated regularly to reflect changes in technology, legal requirements, and best practices. The committee ensures that these policies are implemented consistently and that they support the library’s mission and operational efficiency.

Service Evaluation and Improvement: Evaluating and improving library services is a continuous responsibility of the committee. This involves assessing user satisfaction through surveys, feedback, and usage statistics. The committee reviews program effectiveness and identifies areas for enhancement or expansion. They may also oversee the development of new services or programs based on community needs and trends.

Technology Integration and Innovation: In an increasingly digital world, the committee must stay abreast of technological advancements that can impact library services. This includes evaluating and implementing new technologies, such as digital catalogs, online databases, and user-friendly interfaces. The committee ensures that the library adopts innovative solutions that enhance user experience and operational efficiency.

Community Engagement and Outreach: The committee plays a significant role in fostering relationships with the community. This involves promoting library services, organizing outreach programs, and building partnerships with local organizations, schools, and other stakeholders. Engaging with the community helps increase library usage and supports its role as a central resource hub.

Advocacy and Representation: Members of the Library Committee often serve as advocates for the library within the larger institution or community. They represent the library’s interests, communicate its value and impact, and work to secure support and resources. Effective advocacy involves building a case for the library’s needs and demonstrating its contributions to education, research, and community enrichment.

By fulfilling these roles and responsibilities, the Library Committee ensures the library remains a vital and dynamic institution, effectively meeting the needs of its users and supporting the broader goals of its organization.

Frequency of the meeting: The Library Committee convenes twice a year, typically at mid-year and year-end, to review and address key issues and strategic objectives.

Committee Members List

Sl No	Name	Designation	Department	Nominated As
1	Dr. Bindu A. Thomas	Principal	Electronics & Communication	Chairman
2	Dr. Chandrashekara J	Librarian	Library & Information Centre	Member Convener
3	Dr. Surikha M S	Asst. Professor	Basic Science	Member
4	Prof. Manohar	Asst. Professor	Mechanical	Member
5	Prof. Chaithrashree	Asst. Professor	Electrical	Member
6	Prof. Krithi	Asst. Professor	MBA	Member
7	Prof. Harshitha M	Asst. Professor	Information Science	Member
8	Prof. Nagashree S	Asst. Professor	Electronics & Communication	Member
9	Prof. Latha P	Asst. Professor	Civil	Member
10	Prof. Manjunatha T S	Asst. Professor	Computer Science	Member
11	Prof. Raghavendra	Asst. Professor	MCA	Member

Approved SOP:- Library Committee: Approved Standard Operating Procedures (SOP)

Purpose The purpose of this SOP is to provide a standardized framework for the operation, management, and oversight of the Library Committee. This ensures consistency, transparency, and efficiency in fulfilling the committee’s roles and responsibilities.
Scope This SOP applies to all members of the Library Committee and covers procedures related to meeting frequency, agenda preparation, decision-making, and documentation.
Meeting Frequency:
- Schedule: The Library Committee shall meet twice a year, typically in mid-year and year-end.
- Additional Meetings: Special sessions may be scheduled as needed for urgent issues or specific projects.

Agenda Preparation

- Agenda Development: The agenda shall be prepared by the Chairperson in consultation with the Library Director and other committee members.
- Distribution: The agenda and relevant documents must be distributed to all members at least one week prior to the meeting.
- Agenda Items: Typical agenda items include:
  - Approval of minutes from the previous meeting
  - Financial and budget reports
  - Collection management updates
  - Policy and procedure reviews
  - Strategic plan assessments
  - Community feedback and service evaluations

Meeting Conduct

- Chairperson: The Chairperson is responsible for leading the meeting, ensuring adherence to the agenda, and facilitating discussions.
- Minutes: Detailed minutes shall be taken during each meeting by the designated secretary or staff member. Minutes must include decisions made, action items assigned, and deadlines set.
- Decision-Making: Decisions are made by majority vote. In case of a tie, the Chairperson has the deciding vote.
- Action Items: Action items are recorded in the minutes, with clear responsibilities and deadlines assigned.

Post-Meeting Procedures

- Minutes Distribution: Draft minutes are to be circulated to committee members within two weeks of the meeting. Finalized minutes are distributed after approval at the next meeting.
- Action Item Tracking: The Chairperson or designated staff will track progress on action items and report status at subsequent meetings.

Documentation and Record Keeping

- Records Maintenance: All meeting agendas, minutes, and relevant documentation must be archived for a minimum of five years.
- Access: Documents are accessible to committee members and other authorized personnel as determined by library policy.

Review and Revision

- SOP Review: This SOP shall be reviewed every two years or as needed to ensure it remains current and effective.
- Revisions: Any changes to the SOP must be approved by the Library Committee and documented accordingly.

Responsibilities

- Chairperson: Oversees meetings, ensures adherence to SOP, and represents the committee to external stakeholders.
- Secretary: Records minutes, manages documentation, and assists with agenda preparation.
- Library Director: Provides updates on library operations, assists with agenda items, and supports committee functions.

Compliance: All Library Committee members are expected to comply with this SOP to ensure effective governance and management of library services.

This SOP serves as a foundational document to guide the operations and ensure the effective functioning of the Library Committee.

IQAC

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INTERNAL QUALITY ASSURANCE CELL (IQAC)

The Vidya Vikas Institute of Engineering and Technology (VVIET) has established an Internal Quality Assurance Cell to monitor, supervise and review the quality of the institute. The Internal Quality Assurance Cell (IQAC) is actively researching, directing, guiding and monitoring the entire quality process. The main objective of the IQAC is to funnel the efforts of the Institute towards ensuring academic excellence, governance and with quality in perspective. The IQAC has been constituted as per the recommendations of the National Assessment and Accreditation Council (NAAC).

QUALITY POLICY

To establish & effectively implement a robust quality system, which would continuously evaluate and enhance the quality of teaching and learning, research and extension activities of the college, leading to improvements in all processes, allowing the college to attain excellence.

The objectives of IQAC are:

To develop a system for conscious, consistent and catalytic action to improve the academic and administrative performance of the Institution thereby enhancing the brand image of the institute.
To promote measures for institutional functioning towards quality enhancement through internalization of quality culture and institutionalization of best practices.

Strategies

Ensuring timely, efficient and progressive performance of academic, administrative and financial tasks
The relevance and quality of academic and research programmes
Equitable access to and affordability of academic programmes for various sections of society
Optimization and integration of modern methods of teaching and learning
Ensuring the adequacy, maintenance and functioning of the support structure and services
Research sharing and networking with other institutions in India and abroad

Functions

Strategic plan of the Institution and Organizational structure development
Administrative setup and e-governance
Parameters for various academic and administrative activities of the institution.
Collection and analysis of feedback from all stakeholders on quality-related institutional processes.
Dissemination of information on various quality parameters to all stakeholders.
Organize workshops, seminars on quality related themes
Effectiveness of various committees and cells
Acting as a nodal agency of the Institution for coordinating quality-related activities, including adoption and dissemination of best practices
Development and maintenance of institutional database through LMS for the purpose of maintaining /enhancing the institutional quality.
Periodical conduct of Academic and Administrative Audit and its follow-up
Preparation and submission of the Annual Quality Assurance Report (AQAR) as per guidelines and parameters of NAAC.

Benefits:

IQAC will facilitate / contribute to:

Ensure clarity and focus in institutional functioning towards quality enhancement;
Ensure internalization of the quality culture
Ensure enhancement and coordination among various activities of the institution and institutionalize all good practices
Provide a sound basis for decision- making to improve institutional functioning
Act as a dynamic system for quality changes in HEIs;

Build an organized methodology of documentation and internal communication

IQAC COMMITTEE MEMBERS

SI NO	NAME	Member
1	Dr. Bindu Thomas	Chairman
2	Dr. Arun Nagarle	Vice Chairman
3	Dr. Sheila, Dept. of EEE	Coordinator
4	Dr. Zuhaib Baig, Dept. of EEE	Convener
5	Prof. Nafees Shariff. Dept. of Basic Science	Secretary
6	Prof..Asha, Dept. of ECE	Member
7	Dr. Naveed, Dept. of Mech.	Member
8	Dr. Adarsh, Dept. of Civil	Member
9	Prof. Parimal Kumar K R, Dept. of MCA	Member
10	Prof. Kriti C, Dept. of MBA	Member
11	Prof. Shobha, Dept of ISE	Member

Scholarship Committee

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