PREAMBLE OF ACADEMIC BOARD:- The ACADEMIC BOARD is responsible for promoting, maintaining, and monitoring the academic standards within the Institution according to the Vision and Mission of the Institution. It will comprise of heads of various academic departments and few administrative units who directly and constructively contribute to successful development and implementation of various policies, activities, and regulations of the College in accordance with its Terms of Reference.

MANDATE OF ACADEMIC BOARD:-  The mandate of the ACADEMIC BOARD is as follows.

  1. To oversee and approve reports submitted by Deans on Academic Affairs, Research, and Student Activities.
  2. To oversee and review matters pertaining to reports from various committees.
  3. To review all college existing policies and guidelines and propose amendments and/or new policies subject to approval from governing council.
  4. To review and take action on stakeholder feedback and students’ satisfaction survey.
  5. To review and approve the staff and student profile.
  6. To review and approve matters on teaching and learning, internship and placement related procedures and reports.
  7. To approve Academic Calendar and Calander of Events. 
  8. To maintain high standards in teaching and learning practices by overseeing the academic quality assurance processes and implementation VVIET pedogogy.
  9. To monitor student performance for improving progression and to enhance student support services.
  10. To review admission standards and admission criteria for various undergraduate and postgraduate programs and communicate changes as may be required.
  11. To implement an institutional agenda on commitment to student activities and community outreach services.
  12. To monitor the curriculum enrichment activities and value added courses.
  13. To establish and/or review procedures to implement college approved policies and strategic directions.
  14. To consider actions on non-conformances that has been identified in core activities based on Academic Audit findings/ IQAC recommendations
  15. To constitute sub-committees or working groups in accordance with the mandate and as deemed necessary.
  16. To study and implement matters referred by the Governing council

MEMBERSHIP OF ACADEMIC BOARD:- ACADEMIC BOARD shall be formed by the resolution of the governing council. The ACADEMIC BOARD shall consist of:

Designation
Role

Principal

Chairperson

Vice Principal

Vice Chairperson
IQAC
Convener

Dean ECE-EEE

Member
Dean CS/IS/MCA

Member
Director R & D

Member
Head of IQAC

Member

Registrar

Member
Chief Librarian

Member
HoD , Dept. of Civil Engineering

Member
HoD , Dept. of Electronics & Communication Engineering

Member
HoD , Dept. of Electrical & Electronics Engineering

Member
HoD , Dept. of Computing and Engineering

Member
HoD , Dept. of Information Science and Engineering

Member
HoD , Dept. of MCA

Member
HoD , Dept. of MBA

Member
Head of Basic Science

Member
Head of Infrastructure

Member

RESPONSIBILITIES OF THE CHAIRPERSONS:- The Chairpersons of the ACADEMIC BOARD shall be responsible for:

Advising the Convenor in calling meetings, approving the agenda, presiding over the meetings, guiding the meeting according to the agenda and managing the discussions and action points.  Calling extraordinary meetings whenever deemed necessary.

RESPONSIBILITIES OF THE VICE CHAIRPERSONS:- In the absence of the Chairperson, the Vice-Chairpersons of the ACADEMIC BOARD and its committees shall discharge the duties as Chairperson Pro Tempore

 RESPONSIBILITIES OF THE CONVENORS:- The Conveners of the ACADEMIC BOARD shall be responsible for:

  • Setting the agenda and circulating it one week before the meeting, calling meetings according to the Terms of Reference and in consultation with the Chairperson.
  • Ensuring appropriate arrangements for the meetings, keeping the record of the proceedings, and furnishing the minutes of such proceedings to all members.
  • Ensuring safe custody of the minutes of meetings and other important documents.
  • Following up on implementation of the decisions taken.
  • Preparing and presenting actions taken report on the decisions taken.
  • Undertaking such other tasks as may be assigned by the Chairperson from time to time.


FREQUENCY OF MEETINGS:- There shall usually be a minimum of 3 meetings of the ACADEMIC BOARD in every academic year. Extra ordinary meetings as deemed necessary shall be called and such meetings shall be called by the Chairperson. The Deans meetings will be conducted two weeks prior to the ACADEMIC BOARD meeting and the decisions from those will be presented in the ACADEMIC BOARD meetings.

 AGENDA AND MINUTES:-

  • Meetings shall be called at least one week before the date of the meeting with specific agenda.
  • After the meeting, approved Action Points shall be prepared and circulated within five working days after the meeting.
  •  Minutes of the meeting shall be prepared and circulated within one week.
  •  Members may point out any errata in the minutes within three working days after the minutes have been circulated.
  • The last modified and approved minutes shall be circulated to all members within 10 working days after the meeting.

 

AMENDMENTS:- The Terms of Reference of ACADEMIC BOARD shall be amended as required by resolution of the Governing Council.